Tools to Optimise Your Workday | CORPORATE ETHOS

Tools to Optimise Your Workday

By: | April 30, 2018
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There are countless productivity tools out there. These tools, if intelligently deployed, would certainly enhance your workday efficiency. A few such tools are featured here.

muralicolClutter-Free Desktops

It is likely that you run loads of applications on your computer for performing various tasks. You may regularly open applications pertaining to data analysis, word-processing, entertainment and so on. Generally, we keep all these applications together under the default desktop and naturally, this will look quite messy.

Now, if we can group these applications based on their functions and keep them on different desktops, we can get rid of the desktop clutter and easily switch between applications. If this issue resonates with you, you may find the Windows 10 tool called Task View, which can be used to create virtual desktops,  quite handy.

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Virtual Desktop is a powerful way to organise and access groups of multiple application windows. Though several virtual desktop tools are in place, Microsoft’s built-in tool, Task View makes all of them unnecessary. The tool lets you add any number of virtual desktops quickly and easily. When you are on one desktop, only the applications connected with it will be visible. Let us see how one can add and use multiple desktops.

The primary use of Task View is that it lets you easily switch between open applications. When you invoke Task View, it displays all the applications that are currently running on the default desktop. While in Task View you can either use your mouse to switch between applications or you can use arrow keys to move between open application windows and then hit the ‘Enter’ to switch.

As already discussed, you can use it to create new virtual desktops too. At the bottom right of the Task view screen, you will find the option ‘New desktop’.

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Clicking the ‘New desktop’ button will instantly create a new virtual desktop. If you wish to add more such desktops then simply press ‘New desktop’ button that many times. Switching between virtual desktops is easy. If you have more than one desktop available, then invoking Task View will not only show you the open applications, but will also display all the available virtual desktops.

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To access a desktop, simply click on its icon. You can also switch between desktops by pressing the <Windows>  key and <Ctrl> plus <Left> or <Right> arrow key.  If you hover over these virtual desktops, then you can see the tiles view of the open applications.

Now, if you want to move one application to another desktop you can either right-click on the application icon on the Task View and then choose the ‘Move to’ option or simply drag and drop the application icons between desktops.

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Share files with your browser

There are multiple ways in which we can share files across different devices on a local area network. Apart from the traditional file sharing tools like Windows File-share, several file sharing applications are also available. The file sharing application Feem,  discussed in an earlier edition of this column is a good example.

In most of these solutions, you need to configure the system or install an application. Now, if you are reluctant to go through those steps and still wish to transfer files to a set of devices in your LAN in one shot, the online file transfer application Plover could come in handy.

Assume you wish to transfer a file from your PC to a set of devices on your LAN (wired or wireless). Access Plover from all these devices (the device can be a desktop or laptop or a smartphone or iPad). When you access the application it will display icons for all the devices connected to it from your network. For each device, the application gives (a kind of) silly names (like hippopotamus, rooster etc.-screenshot below).

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If you wish to send a file to all connected devices in one go, press the button “send to all’ or to send the file to a specific device click on its icon. When you send a file, the target will see a message prompting him to reject or accept your file. If the target accepts your request the file will get downloaded to her device. According to Plover, it saves the file for only five minutes on its server. File sharing cannot be simpler than this!

PC building simulator

Many of us use the computer without knowing much about the way it functions. Though one can drive a car without any technical knowledge about its engine and other parts, some knowledge about its internals is always helpful. Likewise, it is always good to know what is inside your PC. This is where PC building simulator,  a game about building a PC chips in.

The PC building simulator  is a tool meant for people who never built a computer before or for people who want to get a basic idea of what it is like. If you are not familiar with the internals of a computer this can be a little intimidating. When you start the game you get an inventory of some pre-prepared parts. If you wish to use extra parts, the game offers the option that lets you buy extra parts for various amounts of money – like better graphics cards. The idea of the game is to eventually boost your PC hardware knowledge. This is a good educational tool for teaching people exactly what it is like to build their own computer.

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How to get started?

If you have a basic understanding of computers you just start throwing parts (screenshot above) into the simulated frame. Start with a motherboard, then install CPU, memory, hard disk, power supply unit, fans, etc. When you install components like the memory you can do it just by clicking on the memory stick.  Before installing the memory on a specific slot you have to unhook each of the knobs and this makes the simulator very realistic. You will have to unhook the knobs and place the RAM in one slot at a time.

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Once the parts are installed, you have to install cables for connecting different components of your PC. If anytime you want to check out other angles of the computer while working on it you can revolve the frame and find out the different ports supported by the motherboard.